Privacy Statement

Privacy Statement

We take safeguarding online privacy seriously. Please read the whole of this statement carefully as it sets out what information we may collect from you, how we may use it and your rights in respect of our use and the key details of our privacy policy.

From time to time, we may need to change our privacy policy because of changes in our organisation, legislation or in our attempts to serve your needs better. We will use reasonable efforts to publish any changes to our privacy statement. 

Catri Barrett is responsible for collecting, processing, storing and safe-keeping personal and other information as part of providing a service and carrying out our regular business activities. We manage personal information in accordance with the Data Protection Act 2018  

Any questions regarding our processing of personal data should be directed to us via hello@catribarrett.com

SCOPE

Our Privacy Statement governs any kind of processing where we are acting as a data controller or co-controller (including collection, use, transfer, storage and deletion) of personally identifiable information (any information that may be used to identify a physical person, and any other information associated therewith) about natural persons. This statement applies to our processing of data collected through any means, actively as well as passively, from persons located anywhere in the world. 

We are guided by the following principles when processing data:

  1. We will only collect data for specific and specified purposes; we will make it clear at the point when we request your information, what we are collecting it for and how we are going to use it;

  2. We will not collect data beyond what is necessary to accomplish those purposes; we will minimise the amount of information we collect from you to what we need to deliver the services required;

  3. We will collect and use your personal information only if we have sensible business reasons for doing so, such as contacting you with weekly newsletters, relevant offers or to provide you with coaching services. We will not use your data for purposes other than those for which it was collected, accepted as stated within our policy, or with your prior consent;

  4. We will seek to verify and/or update your data periodically and we will accept requests from you for amendment of the data held;

  5. We will apply high technical standards to make our processing of data secure;

  6. Except otherwise stated, we will not store data in identifiable form longer than is necessary to accomplish its purpose or as required by law.

INFORMATION COLLECTED

The information we may collect about you could include, but is not limited to:

  1. Personal details

  2. Lifestyle and social circumstances

  3. Physical, emotional or mental wellbeing details

  4. Personal and/or business develop session notes if you’re partaking in a coaching programme

We will collect information from you when:

  1. You sign up to our newsletter or mailing list

  2. You download an opt-in

  3. You join a course, event or programme

  4. You contact us for information via our website or social media channels, by phone or email

  5. You post or comment on our social media channels, website or blog

  6. You work with us in a commercial capacity

We may use the information collected to:

  1. Allow you to process a booking for a product or course

  2. Send you our newsletters, emails or provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes

  3. Ensure that content from our site is presented to you in the most effective manner for you, your mobile phone and your computer

  4. Allow you to participate in the service you have chosen to do so

  5. Notify you about changes to our service

INFORMATION STORAGE

If you provide us with your email address it will be stored, along with your first name and surname via Flodesk or ExpertSpace.ai. Flodesk have their own privacy policy and will protect your data. You can find out more about Flodesk’s Privacy Policy here : https://flodesk.com/legal/privacy-policy and ExpertSpace’s Privacy Policy Here: https://www.expertspace.io/privacy-policy

We will never sell or share your personal information with third parties.

CONFIDENTIALITY, DATA PROTECTION AND CONSENT FOR COACHING CLIENTS

  1. Processing of Personal and Special Category Data
    a. As part of our coaching relationship, if you contact us via email or book a Discovery Call, you may share information related to your health, neurodiversity, and wellbeing. This constitutes special category personal data under the UK General Data Protection Regulation (UK GDPR).
    b. By sharing information of your own will, booking a discovery call and/or signing our coaching agreement, you explicitly consent to the processing and secure storage of this data for the purpose of delivering effective coaching services.

  2. Use and Storage of Coaching Notes
    a. The coach (Service Provider) may take notes during or after sessions to track progress, key insights, and action steps. These notes are kept confidential and stored securely in compliance with UK GDPR.
    b. Coaching notes will only be accessed by the coach and will not be shared with third parties unless required by law or with your explicit consent.

    c. If you sign up to a coaching programme or course, as the Client, you will be given the option to consent to using Otter.ai transcription tool during our sessions. Should you consent to using this tool during the coaching sessions, you are agreeing to Otter.ai Privacy and Security Policies which can be found here https://otter.ai/privacy-security#:~:text=No%20customer%20data%20will%20be,to%20our%20list%20of%20subprocessors.

  3. Client Rights and Data Retention
    a. You have the right to request access to your coaching notes, request corrections, or withdraw consent at any time, understanding that this may impact the provision of coaching services.
    b. Coaching notes will be retained for 7 years following the end of our coaching relationship, after which they will be securely deleted unless legally required otherwise.

  4. Limits of Confidentiality
    a. Confidentiality will be upheld unless there is a legal obligation to disclose information (e.g., safeguarding concerns, risk of harm to self or others). In such cases, the coach will aim to discuss this with you before any disclosure, where possible.

  5. Withdrawal of Consent
    a. You can withdraw your consent for the processing of special category data at any time by providing written notice. However, this may mean that coaching services cannot continue, as key information may be necessary to support you effectively.

LEGAL BASIS FOR PROCESSING YOUR DATA

The General Data Protection Regulation (GDPR) provides that processing of your data shall only be lawful if and to the extent that at least one of the following applies:

  1. You have consented

  2. For the performance of a contract

  3. For compliance with a legal obligation which we must perform

  4. To protect vital interests of you or another person

  5. It is in the public interest

  6. It is in the legitimate interests pursued by us or a third party

We collect data for the purposes set out above. Data is managed to ensure that it is either erased from our system when it is no longer required for the purpose for which it was collected, retained for legal reasons or minimised and retained. 

Any health data collected from you has special protection and is limited to that permissible by law. 

LINKS FROM OUR SITE

Our site contains links to and from other websites which are operated by individuals and companies over which we have no direct control. If you follow a link to any of these websites, please note that these websites have their own privacy and terms of use polices. We do not accept any responsibility or liability for these policies. We advise you to check the policies for third party sites before you submit any personal data to the website. 

MARKETING EMAILS

We will make it as easy as we can for you to opt out of unwanted processing, providing it does not restrict our ability to provide you with the primary service you have requested. 

Please note if you wish to unsubscribe from any marketing emails that you have signed up for, you can do so by emailing hello@catribarrett.com or clicking onto the unsubscribe link on the marketing email that was sent to you. It may take 48 hours for this to become effective.

WEBSITE ANALYTICS & TARGETED MARKETING 

We use website analytics to provide the best user experience and service to you and to evaluate and improve our site. We utilise third party data analytics service providers google analytics to improve our visibility and to monitor website browser behaviour and navigation across our site.

These third-party data analytics service providers collect this information on our behalf in accordance with our instructions and in line with their own privacy policies. Our service providers may collect the following data about the way you use our site, which will almost always be anonymised and aggregated before reporting back to us:

  1. Number of visitors to our site

  2. Pages visited whilst using the site and time spent per page

  3. Page interaction information, such as scrolling, clicks and browsing methods

  4. Source location and details about where users go when they leave the site

  5. Page response times and any download errors

  6. Other technical information relating to end user device, such as IP address or browser plug-in

From time to time we may use the information collected about you to present you with targeted advertisements using platforms such as Facebook, Twitter, Google and/or Instagram.

CHANGES TO OUR POLICY & FUTURE PROCESSING 

We do not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on our website at www.catribarrett.com.

POLICY DETAILS

We continually review our privacy practices and may change our policy and privacy statement from time to time. When we do this an amended privacy statement will be placed on our website at www.catribarrett.com

This privacy notice was published on 31.3.23 and last updated on 26.2.25

If you are concerned about how we are collecting, using and/or sharing your personal information, you can contact our Data Protection Officer Catri Barrett on hello@catribarrett.com